Police Unity Tour Scotland.
Privacy Policy.
Introduction
Your privacy is important to us. This privacy statement sets out how we'll protect your data, in line with the current legislation, through appropriate organisation and technical security measures/processes. It also describes your rights in relation to that data.
We reserve the right to make changes to this statement as necessary. When we do so we'll make previous versions available on request so you can see what these changes are. If any such changes alter key aspects of the notice or its meaning we'll notify you of those changes in advance. We encourage you to occasionally review this page for information on our latest practices.
This privacy notice specifically covers eligibility and communications.
How we collect personal data
You can give us your personal data in a number of ways. For example, when your register yourself to ride on the tour through our website.
When we collect data from you we'll ensure it's adequate for the purpose and never excessive.
How we use your personal data
Eligibility verification - when you sign up to ride with us we use the information you provide to us to ensure you are eligible to take part in the tour.
Tour logistics - we use the data you provide to help us with the planning and organisation of the tour logistics.
Disclosures required by law - the law can require the disclosure of information for various reasons, in such circumstances we must comply with those requests.
Activities and fund raising - we may use your data to keep you informed of our activities and for occasional fundraising appeals.
Sharing
In the course of business we may share information with carefully selected organisations we engage with to provide certain services. These include:
- Data validation services
- Data storage services, including cloud storage and data management
- Event organisers
- Financial organisations such as banks and building societies
- Hotels and restaurants we use during the tour
- Apparel companies
Protecting your data
We ensure the highest levels of security, both technical and organisational when collecting and processing data, and when your data is in transit. This is regularly reviewed to ensure those measures remain effective and up-to-date with current technologies.
Retention of data
We will retain these records indefinitely/for life unless you object or request to engage your right to be forgotten.
Cookies and other form of online tracking
When visiting our website, we may use features which collect your IP address and data on which pages you are visiting on our site. We may also issue cookies to enable certain features to function properly, track traffic on our website or improve user experience in other ways. Cookies place certain information on your device to allow this to happen. This allows us to tailor your experience and process payment information.
Categories of data we collect
- Personal data from tour riders: name, email address, mobile number, relationship to police, jersey size, address, payment details, dietary requirements.
- Personal data from other individuals: name of fallen officer, police force of fallen officer.
Rights
Current legislation provides the following rights for individuals in relation to their personal data:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object
- Rights in relation to automated decision making and profiling
To find out more about what these rights mean for you, refer to the Information Commissioner's website: https://ico.org.uk/
Contact
If you have any questions regarding this statement or you wish to discuss your data, you can contact us by emailing the Chapter Lead at chapterlead@unitytour.scot